ESA title


Proposal-related Documents

N.B. Please note that the Full Proposal related documents and the Management Requirements are provided here below for information only.
Please note that all the templates are ESA Unclassified releasable to public

The officially applicable versions of these documents are available in the esa-star Publication area, under the relevant Announcement of Opportunity (AO10494).

List of frequent mistakes made in preparation of a Full Proposal    
Business Model Canvas    
Terminology used in ESA Business Applications    
  SET OF TEMPLATES FOR BA Open Call for Proposals AO-10494 Version Release Date
  Activity Pitch Questionnaire   4.02  05/07/2024
  Presentation on "Guidelines for APQ Preparation"    
  Feasibility Studies


Release Date
Outline Proposal Template 1.5  15/05/2024
Full Proposal: Cover Letter 2.2  04/01/2023
Full Proposal: Full Proposal Template 1.5  11/03/2024
Management Requirements 1.3  03/03/2023
  Smart Contract Tool and related Tutorial    20/09/2021
  Demonstration Projects  Version Release Date
  Cashflow Forecast Workbook  2.2  20/07/2023
Outline Proposal Template  2.0  01/07/2024
Full Proposal: Cover Letter  2.2  04/01/2023
Full Proposal: Full Proposal Template  1.10  14/03/2024
Full Proposal: MSP-PSS Tool  3.5  14/03/2024
 Management Requirements  1.4  19/01/2023

 Project Documents AND TEMPLATES



 Version  Release Date
  BP Template 2.8 01/04/2020
  Financial Forecast Workbook 1.11 06/09/2019
  RD Template 2.7 03/01/2018
  Quality Function Deployment (QFD) Model
[Annex to Requirements Document]
2.1 -
SSA Template 2.2 15/05/2024
SVD Template 2.7 17/02/2021
PilUP Template 2.11 14/03/2024
Pilot Operations Summary Report (POSR) 3.0 30/03/2020
FREP Template 2.1 04/02/2018


  Version   Release Date
MPR Template  3.6 13/06/2022
PWP Template  2.0 11/09/2023
CCN Template - A practical guide showing how to fill in a CCN form  3.6 31/10/2022


 Version    Release Date
Summary and Achievements  3.07 01/07/2024
Single Slide Presentation   20/02/2023

MoM Templates for milestone meetings with embedded Draft Agendas

Version   Release Date



MoMs Demonstration Projects

  Negotiation Meeting (NM)
N.B. A version of the Mintues of the NM pre-populated with the clarifications/nego points is available - please ask your ESA Technical Officer
1.28 11/07/2024
  Baseline Design Review (BDR) 1.3 20/06/2022
  Critical Design Review (CDR) 1.3 10/11/2021
  Factory Acceptance Test (FAT) 1.3 22/02/2023
  on-Site Acceptance Test (SAT) 1.2 10/11/2019
  Final Review (FR) 1.8 18/03/2024

MoMs Feasibility Studies


Negotiation Meeting (NM)

1.2 25/01/2023
  Progress Meeting 1 (PM1) 1.0 19/03/2021
  Business Case Review (BCR) 1.0 19/03/2021
  Final Review (FR) 1.1 16/09/2021