Proposal Stage
The Full Proposal related documents and Management Requirements are provided here below for information only. The officially applicable versions of these documents are available on esa-star Publication under the relevant Tender Action (such as Tender Action 1-10494 for Feasibility Studies and Demonstration Projects). All templates are ESA Unclassified - Releasable to the Public.
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List of frequent mistakes made in preparation of a Full Proposal | ||
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Business Model Canvas | ||
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Terminology used in ESA Business Applications | ||
| Templates for Open Call for Proposals under Tender Action 1-10494 | Version | Release Date | |
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Activity Pitch Questionnaire | 4.23 | 18/10/2025 |
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Presentation on "Guidelines for APQ Preparation" | ||
| Feasibility Studies |
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| Please contact the ESA Technical Officer to request the following documents: | |||
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Outline Proposal Template | ||
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Full Proposal: Cover Letter | ||
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Full Proposal: Full Proposal Template | ||
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Management Requirements | ||
| Demonstration Projects | |||
| Please contact the ESA Technical Officer to request the following documents: | |||
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Cashflow Forecast Workbook | ||
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Outline Proposal Template | ||
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Full Proposal: Cover Letter | ||
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Full Proposal: Full Proposal Template | ||
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Full Proposal: MSP-PSS Tool | ||
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Management Requirements | ||
Project Execution Stage
The following documents are needed during the execution of an activity.
Deliverable Document Templates |
Version | Release Date | |
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Business Plan (BP) Template | 2.8 | 01/04/2020 |
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Financial Forecast Workbook | 1.11 | 06/09/2019 |
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Requirements Document (RD) Template | 2.7 | 03/01/2018 |
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Quality Function Deployment (QFD) Model [Annex to Requirements Document] | 2.1 | - |
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System and Service Architecture (SSA) Template | 2.2 | 15/05/2024 |
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System Verification Document (SVD) Template | 2.8 | 10/12/2024 |
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Pilot Utilisation Plan (PilUP) Template | 2.11 | 14/03/2024 |
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Pilot Operations Summary Report (POSR) | 3.0 | 30/03/2020 |
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Final Report (FREP) Template | 2.1 | 04/02/2018 |
Operational Documents |
Version | Release Date | |
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Monthly Progress Report (MPR) Template | 3.6 | 13/06/2022 |
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Project Web Page (PWP) Template | 2.0 | 11/09/2023 |
| Please contact the ESA Technical Officer to request the following document: | |||
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Contract Change Notice (CCN) Template incl. guideline | 3.6 | 31/10/2022 |
Concluding Documents |
Version | Release Date | |
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Summary and Achievements | 3.08 | 25/11/2024 |
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Single Slide Presentation | 20/02/2023 | |
Minutes of Meetings Templates for Milestone Meetings including draft Agendas |
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Demonstration Projects |
Version | Release Date | |
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Negotiation Meeting (NM)
Note: A version of the minutes of the negotiation meeting pre-populated with the clarifications/nego points is available - please ask your ESA Technical Officer |
1.28 | 11/07/2024 |
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Baseline Design Review (BDR) | 1.3 | 20/06/2022 |
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Critical Design Review (CDR) | 1.3 | 10/11/2021 |
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Factory Acceptance Test (FAT) | 1.3 | 22/02/2023 |
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on-Site Acceptance Test (SAT) | 1.2 | 10/11/2019 |
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Final Review (FR) | 1.9 | 08/04/2025 |
Feasibility Studies |
Version | Release Date | |
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1.2 | 25/01/2023 | |
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Progress Meeting 1 (PM1) | 1.0 | 19/03/2021 |
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Business Case Review (BCR) | 1.0 | 19/03/2021 |
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Final Review (FR) | 1.1 | 16/09/2021 |