Proposal Stage
* Please note that these documents are only relevant for APQ proposals submitted before 25 November 2025 under the ARTES programme.
For later submissions please refer to the new BASS Documents page.*
The Full Proposal related documents and Management Requirements are provided here below for information only. The officially applicable versions of these documents are available on esa-star Publication under the relevant Tender Action (such as Tender Action 1-10494 for Feasibility Studies and Demonstration Projects). All templates are ESA Unclassified - Releasable to the Public.
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List of frequent mistakes made in preparation of a Full Proposal | ||
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Business Model Canvas | ||
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Terminology used in ESA Business Applications | ||
| Feasibility Studies |
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| Please contact the ESA Technical Officer to request the following documents: | |||
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Outline Proposal Template | ||
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Full Proposal: Cover Letter | ||
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Full Proposal: Full Proposal Template | ||
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Management Requirements | ||
| Demonstration Projects | |||
| Please contact the ESA Technical Officer to request the following documents: | |||
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Cashflow Forecast Workbook | ||
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Outline Proposal Template | ||
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Full Proposal: Cover Letter | ||
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Full Proposal: Full Proposal Template | ||
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Full Proposal: MSP-PSS Tool | ||
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Management Requirements | ||
Project Execution Stage
The following documents are needed during the execution of an activity.
Deliverable Document Templates |
Version | Release Date | |
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Business Plan (BP) Template | 2.8 | 01/04/2020 |
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Financial Forecast Workbook | 1.11 | 06/09/2019 |
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Requirements Document (RD) Template | 2.7 | 03/01/2018 |
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Quality Function Deployment (QFD) Model [Annex to Requirements Document] | 2.1 | - |
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System and Service Architecture (SSA) Template | 2.2 | 15/05/2024 |
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System Verification Document (SVD) Template | 2.8 | 10/12/2024 |
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Pilot Utilisation Plan (PilUP) Template | 2.11 | 14/03/2024 |
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Pilot Operations Summary Report (POSR) | 3.0 | 30/03/2020 |
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Final Report (FREP) Template | 2.1 | 04/02/2018 |
Operational Documents |
Version | Release Date | |
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Monthly Progress Report (MPR) Template | 3.6 | 13/06/2022 |
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Project Web Page (PWP) Template | 2.0 | 11/09/2023 |
| Please contact the ESA Technical Officer to request the following document: | |||
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Contract Change Notice (CCN) Template incl. guideline | 3.6 | 31/10/2022 |
Concluding Documents |
Version | Release Date | |
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Summary and Achievements | 3.08 | 25/11/2024 |
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Single Slide Presentation | 20/02/2023 | |
Minutes of Meetings Templates for Milestone Meetings including draft Agendas |
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Demonstration Projects |
Version | Release Date | |
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Negotiation Meeting (NM)
Note: A version of the minutes of the negotiation meeting pre-populated with the clarifications/nego points is available - please ask your ESA Technical Officer |
1.28 | 11/07/2024 |
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Baseline Design Review (BDR) | 1.3 | 20/06/2022 |
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Critical Design Review (CDR) | 1.3 | 10/11/2021 |
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Factory Acceptance Test (FAT) | 1.3 | 22/02/2023 |
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on-Site Acceptance Test (SAT) | 1.2 | 10/11/2019 |
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Final Review (FR) | 1.9 | 08/04/2025 |
Feasibility Studies |
Version | Release Date | |
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1.2 | 25/01/2023 | |
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Progress Meeting 1 (PM1) | 1.0 | 19/03/2021 |
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Business Case Review (BCR) | 1.0 | 19/03/2021 |
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Final Review (FR) | 1.1 | 16/09/2021 |