ESA title

Documents

Proposal Stage

The Full Proposal related documents and Management Requirements are provided here below for information only. The officially applicable versions of these documents are available on esa-star Publication under the relevant Tender Action (such as Tender Action 1-10494 for Feasibility Studies and Demonstration Projects). All templates are ESA Unclassified - Releasable to the Public.

 

List of frequent mistakes made in preparation of a Full Proposal    
Business Model Canvas    
Terminology used in ESA Business Applications    
       
  Templates for Open Call for Proposals under Tender Action 1-10494 Version Release Date
Activity Pitch Questionnaire  4.17 01/04/2025
Presentation on "Guidelines for APQ Preparation"    
       
  Feasibility Studies

Version

Release Date
Outline Proposal Template 2.0 02/01/2025
Full Proposal: Cover Letter 2.2 04/01/2023
Full Proposal: Full Proposal Template 2.1 21/03/2025
Management Requirements 2.0 02/01/2025
Smart Contract Tool and related Tutorial   20/09/2021
       
  Demonstration Projects Version Release Date
Cashflow Forecast Workbook 2.3 31/10/2024
Outline Proposal Template 2.1 16/11/2024
Full Proposal: Cover Letter 2.2 04/01/2023
Full Proposal: Full Proposal Template 1.11 21/03/2025
Full Proposal: MSP-PSS Tool 3.5 14/03/2024
Management Requirements 1.5 21/03/2025
       

Project Execution Stage

The following documents are needed during the execution of an activity.

Deliverable Document Templates

Version Release Date
Business Plan (BP) Template 2.8 01/04/2020
Financial Forecast Workbook 1.11 06/09/2019
Requirements Document (RD) Template 2.7 03/01/2018
Quality Function Deployment (QFD) Model [Annex to Requirements Document] 2.1 -
System and Service Architecture (SSA) Template 2.2 15/05/2024
System Verification Document (SVD) Template 2.8 10/12/2024
Pilot Utilisation Plan (PilUP) Template 2.11 14/03/2024
Pilot Operations Summary Report (POSR) 3.0 30/03/2020
Final Report (FREP) Template 2.1 04/02/2018
 

Operational Documents

Version Release Date
Monthly Progress Report (MPR) Template 3.6 13/06/2022
Project Web Page (PWP) Template 2.0 11/09/2023
Contract Change Notice (CCN) Template incl. guideline 3.6 31/10/2022
 

Concluding Documents

Version Release Date
Summary and Achievements 3.08 25/11/2024
Single Slide Presentation   20/02/2023
       
 

Minutes of Meetings Templates for Milestone Meetings including draft Agendas

   
 

Demonstration Projects

Version Release Date
Negotiation Meeting (NM)

Note: A version of the minutes of the negotiation meeting pre-populated with the clarifications/nego points is available - please ask your ESA Technical Officer

1.28 11/07/2024
Baseline Design Review (BDR) 1.3 20/06/2022
  Critical Design Review (CDR) 1.3 10/11/2021
Factory Acceptance Test (FAT) 1.3 22/02/2023
on-Site Acceptance Test (SAT) 1.2 10/11/2019
Final Review (FR) 1.9 08/04/2025
       
 

Feasibility Studies

Version Release Date

Negotiation Meeting (NM)

1.2 25/01/2023
Progress Meeting 1 (PM1) 1.0 19/03/2021
Business Case Review (BCR) 1.0 19/03/2021
Final Review (FR) 1.1 16/09/2021